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What is OJS (Open Journal Systems) and How does it work?

Patricio Pantaleo for Paideia Studio

Jorge Hugo Figueroa (Trad.)


What is OJS (Open Journal Systems)?

Open Journal Systems (OJS) is an open source program for managing and publishing online academic journals. OJS is a publisher-operated journal management and publishing system. It can be downloaded for free and installed on a local or online web server.

It was designed to reduce the time and energy spent on administrative tasks associated with journal publishing, and to improve record keeping and the efficiency of editorial processes.

OJS aims to strengthen the academic quality of journal publishing through a series of innovations, including improving the reader experience and making journal policies transparent and improving indexing (PKP, 2023).

With OJS it is possible to comprehensively carry out the entire editorial process from the submission of articles by the authors to the assignment of responsible editors, the peer review process, style correction, layout and finally the publication with the curation of corresponding metadata.

How does OJS (Open Journal Systems) work?

The editorial flow in OJS has a structured division, in which 4 stages can be differentiated:

  • Submission: the author or authors upload their proposal and the editor becomes aware of it.
  • Review: The responsible editor begins the review process by assigning peers to review the submitted article.
  • Editorial: once the peer review is approved, the style and orthotypographic correction stage of the article begins.
  • Production: as the last step, the layout is carried out in the established publication formats that the magazine has, be they PDF, ePub, HTML, XML, etc.

What is OJS (Open Journal Systems)?

OJS is an editorial management system that can be implemented to manage online journals.

Beyond the editorial flow process that is the main feature and function of OJS, the system offers a settings section that allows you to configure different elements that correspond to the website and its integral operation, to which only users with roles have access of higher hierarchy on the platform.

In the Settings section, the identity elements of the magazine are edited, such as logos and banners, the content of the footer, side blocks, the navigation menu, among other aspects.

The Statistics and Tools sections display the different metrics that the system records in its operation and the extensions that PKP or other institutions have developed to extend the functionality of OJS and its communication with external platforms, such as DOAJ or Crossref, etc.

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